Tips on How to Make a Presentable Powerpoint Presentation TUTORIAL

Tips on How to Make a Presentable Powerpoint Presentation

I like to think of Microsoft PowerPoint as a test of basic marketing skills. To create a passing presentation, I need to demonstrate design skills, technical literacy, and a sense of personal style.

If the presentation has a problem (like an unintended font, a cleaved link, or unreadable text), then I've probably failed the test.

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Fifty-fifty if my spoken presentation is well rehearsed, a bad visual experience tin ruin it for the audience.

Expertise means nothing without a good presentation to back it up. For starters, grab your collection of free PowerPoint templates below, and use the tips that follow to perfect your next presentation.

No thing your topic, successful PowerPoints depend on three chief factors: your command of PowerPoint's design tools, your attention to presentation processes, and your devotion to consequent style. Here are some simple tips to help y'all start mastering each of those factors, and don't forget to check out the boosted resources at the bottom of this post.

How to Make a PowerPoint Slide

1. Open Microsoft PowerPoint.
2. If a page with templates doesn't automatically open, go to "File" at the top left of your screen and click "New Presentation".
3. To employ a template, either click the "Design" tab or become to "File" again and click "New from Template".
4. Insert a new slide by clicking on the "Home" tab and then the "New Slide" button.
5. Consider what content y'all want to put on the slide, including heading, text, and imagery.
6. Keep the corporeality of text under vi-eight lines (or xxx words) at a minimum of size 24 pt.
7. Add images by clicking "Insert" and clicking the "Flick" icon.
8. Add other elements past using features in the "Home" and "Insert" tabs on the top ribbon.
9. Play effectually with the layout past dragging elements around with your mouse.

How to Make a PowerPoint Presentation

A presentation is made upwards of multiple slides, and at present that y'all know how to make 1, you lot can delve deeper into PowerPoint'southward capabilities.

one. Open up a blank presentation over again or start from 1 you lot've already created.

If you've already created a presentation, double click the icon to open the existing file. Otherwise, open Microsoft PowerPoint, click "File" in the height left corner, and click "New Presentation." From there, you can follow the prompts to gear up a new presentation.

2. Choose a "theme" or create your ain.

Microsoft offers built-in themes and color variations to help you lot design your slides with a cohesive wait. To cull from these pre-congenital themes, choose the "File" tab once again, select "New", choose i of the options, and click "Create."

Otherwise, y'all can utilize PowerPoint elements, your pattern sense, and your brand'due south color palette to brand your own "theme."

iii. Create a variety of slides for different purposes.

You don't want to nowadays the same exact slide, only with different content on it. This would bore your audience. Ensure that you create multiple variations, accommodating some of the mutual uses for slides. At minimum, you'll need:

• A title slide
• An calendar or table of contents slide
• A slide that introduces the speaker
• Diverse content slides (create different layouts considering what kind of multimedia you'll use)

4. Utilize the Indistinguishable Slides characteristic to salve you fourth dimension.

In that location's no reason to create these designs over and over again. Now that you have a few to draw from, you can only duplicate them before inputting your content. Here's how to do that:

1. On the left pane, correct click the thumbnail of the slide you want to duplicate.
2. Choose "Duplicate Slide" from the pop-up menu.

This will automatically add a re-create of this slide to the presentation. From there, you tin can customize it for your needs.

v. Add together transitions to your slides (optional).

Done well, transitions can add a trivial bit of motion and showmanship to your presentation. PowerPoint has several transitions built in for you to cull from.

To access them, select the "Transitions" tab from the top ribbon. From in that location, y'all tin can select a transition for it to preview on your screen. To customize it further, click "Outcome Options" and play with the features to find something that suits your liking. To remove a transition, select "Transitions" and click "None."

half dozen. Add animations to your slides (optional).

Like transitions, animations can add motion, reveal data, and help you underscore the points you want to hitting during your oral communication. To breathing an element, follow these steps:

1. Select the element you want animated by clicking on information technology.
2. Cull "Animations" from the top ribbon.
3. You'll take the option to choose from several effects displayed in the ribbon.
4. Clicking on one will give you a preview.
5. To customize the animation, select "Event Options."
6. To remove an blitheness, click "None" in the ribbon.

Some of the means to customize animations include:

• On Click
• With Previous
• Later Previous
• Duration
• Delay

These describe how you desire the effect to behave, and so play effectually with them until you detect an result that suits your liking.

You'll too have the option to move animations effectually as you edit your slides with the "Reorder Blitheness" function in the meridian ribbon.

7. Save your presentation.

Click "File" and "Save", making certain to specify which folder or destination you desire your PowerPoint to be stored.

viii. Run your presentation.

It'due south always good to do a trial run to ensure that your slides are set up properly and your animations burn down they way yous wait them to.

To present your PowerPoint, go to the "Slide Show" tab and click "Play from Commencement". The slide will embrace your whole screen, blocking out your desktop and PowerPoint software. This is so your audience (in this instance, you lot for the trial run) is solely focused on the visual elements of your presentation.

9. Advance the slides.

When you're done with one slide and want to show the next in your sequence, click your mouse in presentation manner. This will advance the slide.

PowerPoint Presentation Tips

1. Don't let PowerPoint determine how you utilize PowerPoint.
2. Create custom slide sizes.
3. Edit your slide template design.
4. Write text with your audition in listen.
5. Make certain all of your objects are properly aligned.
6. Apply "Format Menus" to better control your objects' designs.
7. Take advantage of PowerPoint'due south shapes.
8. Create custom shapes.
9. Crop images into custom shapes.
10. Present websites inside PowerPoint.
11. Endeavour Using GIFs.
12. Keep it uncomplicated.
13. Embed your font files.
14. Save your slides as JPEGs.
15. Embed multimedia.
16. Bring your own hardware.
17. Use "Presenter View."

PowerPoint Style

i. Don't let PowerPoint decide how y'all use PowerPoint.

Microsoft wanted to provide PowerPoint users with a lot of tools. Just this does not mean you should use them all. Here are some key things to look out for:

• Make sure that preset PPT themes complement your needs earlier yous adopt them.
• Endeavour to become abroad from using Microsoft Office's default fonts, Calibri and Cambria. Using these two typefaces can make the presentation seem underwhelming.
• Professionals should never use PPT'southward activity sounds. (Please consider your audience above personal preference).
• PowerPoint makes bulleting automatic, but ask yourself: Are bullets actually advisable for what you lot need to do? Sometimes they are, but not ever.
• Recent PPT defaults include a small-scale shadow on all shapes. Remove this shadow if it's not really needed. Likewise, don't go out shapes in their default blue.

ii. Create custom slide sizes.

While you lot unremarkably tin get away with the default slide size for virtually presentations, you may demand to adjust it for larger presentations on weirdly sized displays. If you need to do that, hither's how.

• In the acme-left corner, cull "File."
• Select "Page Setup."
• Blazon the height and width of the background you'd like, and click "OK."
• A dialogue box volition appear. Click "OK" over again.
• Your groundwork is resized!

Tip: Resize your slides before yous add together whatsoever objects to them or the dimensions of your objects will become skewed.

3. Edit your slide template blueprint.

Often, it's much easier to edit your PowerPoint template before you start -- this way, you don't have pattern each slide by hand. Here's how you do that.

• Select "Themes" in the top navigation.
• In the far right, click "Edit Master," then "Slide Master."
• Make whatsoever changes you similar, then click "Close Primary." All current and time to come slides in that presentation will utilize that template.

4. Write text with your audience in mind.

A significant part of a PowerPoint's content is text. Keen copy tin make or break your presentation, so evaluating your written work from a few different angles could make you seem more persuasive. Thinking about how your text is received differentiates good presenters from the all-time.

Typography:

Many people underestimate the influence of typeface, but choosing the right font is important -- the perception of your font type could influence your audience's impression of you. The right font is an opportunity to convey consistent make personality and professionalism.

Some fonts are seen as make clean and professional person, but this doesn't mean they're boring. A common mistake is thinking your font isn't "exciting" enough, which could atomic number 82 you to choose a font that distracts from your overall message.

Source: Workfront

That said, yous can still use fun and eccentric fonts -- in moderation. Offsetting a fun font or big messages with something more professional person tin can create an engaging presentation. Above all, be sure yous're consequent so your presentation looks the same throughout each slide, so your audience doesn't become distracted by too many disparate fonts.

Source: Blueprint Shack

v. Make sure all of your objects are properly aligned.

Having properly aligned objects on your slide is the fundamental to making it look polished and professional person. Y'all can manually try to line up your images ... but we all know how that typically works out. You're trying to brand certain all of your objects hang out in the centre of your slide, just when you drag them there, it still doesn't look quite right. Get rid of your guessing game and let PowerPoint piece of work its magic with this trick.

How to align multiple objects:

• Select all objects by property down "Shift" and clicking on all of them.
• Select "Arrange" in the top options bar, then choose "Marshal or Distribute."
• Choose the type of alignment you'd similar.

How to align objects to the slide:

• Select all objects by holding down "Shift" and clicking on all of them.
• Select "Arrange" in the pinnacle options bar, and then choose "Align or Distribute."
• Select "Marshal to Slide."
• Select "Arrange" in the top options bar again, then choose "Align or Distribute."
• Choose the type of alignment yous'd like.

PowerPoint Design

six. Use "Format Menus" to better control your objects' designs.

Format menus allow you to do fine adjustments that otherwise seem impossible. To practice this, right click on an object and select the "Format" option. Here, you lot can fine-tune shadows, adjust shape measurements, create reflections, and much more. The menu that will popular up looks similar this:

Although the principal options can be found on PowerPoint's format toolbars, look for complete control in the format window carte. Other examples of options available include:

• Adjusting text inside a shape.
• Creating a natural perspective shadow behind an object.
• Recoloring photos manually and with automated options.

7. Take advantage of PowerPoint'south shapes.

Many users don't realize how flexible PowerPoint's shape tools have become. In combination with the expanded format options released by Microsoft in 2010, the potential for good blueprint with shapes is readily bachelor. PowerPoint provides the user with a agglomeration of groovy shape options beyond the traditional rectangle, oval, and rounded rectangle patterns, dissimilar even professional blueprint programs similar Adobe Artistic Suite or Quark.

Today's shapes include a highly functional Smart Shapes function, which enables y'all to create diagrams and flow charts in no time. These tools are especially valuable when you consider that PowerPoint is a visual medium. Paragraphing and bullet lists are boring -- you can use shapes to assistance express your message more clearly.

8. Create custom shapes.

When you create a shape, right click and press "Edit Points." Past editing points, yous tin can create custom shapes that fit your specific need. For case, y'all can reshape arrows to fit the dimensions you similar.

Another option is to combine ii shapes together. When selecting two shapes, correct-click and go to the "Grouping" sub-card to run into a variety of options.

• Combine creates a custom shape that has overlapping portions of the two previous shapes cut out.
• Union makes one completely merged shape.
• Intersect builds a shape of only the overlapping sections of the two previous shapes.
• Subtract cuts out the overlapping portion of one shape from the other.

By using these tools rather than trying to edit points precisely, you tin create accurately measured custom shapes.

nine. Crop images into custom shapes.

Too creating custom shapes in your presentation, you tin can also utilise PowerPoint to ingather existing images into new shapes. Here's how you do that:

• Click on the image and select "Format" in the options bar.
• Choose "Crop," then "Mask to Shape," and and then choose your desired shape. Ta-da! Custom-shaped photos.

Learn more most creating images for your marketing channels in the video below.

10. Present websites within PowerPoint.

Tradition says that if yous want to prove a website in a PowerPoint, you should just create link to the page and prompt a browser to open. For PC users, there'due south a better selection.

Third party software that integrates fully into PowerPoint'south developer tab can be used to embed a website directly into your PowerPoint using a normal HTML iframe. 1 of the best tools is LiveWeb, a tertiary-party software developed independently.

By using LiveWeb, yous don't have to interrupt your PowerPoint, and your presentation will remain fluid and natural. Whether you embed a whole webpage or just a YouTube video, this tin can exist a high-quality third political party improvement.

Unfortunately, Mac users don't have a similar option. Agood second pick is to take screen shots of the website, link in through a browser, or embed media (such equally a YouTube video) past downloading it directly to your computer.

11. Endeavor Using GIFs.

GIFs are looped animated images used to communicate a mood, idea, information, and much more than. Users add GIFs to Powerpoints to be funny or quickly demo a process. It'southward easy to add GIFs to your slides. To do so, merely follow these steps:

• Download and relieve the GIF you lot want.
• Go to the slide you lot want the GIF on.
• Go to the "Dwelling" tab, and click either "Insert" or "Motion-picture show".
• From the "Pic" drop-down menu, choose "Picture from File".
• Navigate to where you lot saved your GIF and select information technology. Then, choose "Insert".
• To play the animated GIF, click the "Slide Show" tab and so "Play from Current Slide".

PowerPoint Process

12. Go along it unproblematic.

PowerPoint is an excellent tool to support your presentation with visual information, graphics, and supplemental points. This means  that your powerpoint should not be your entire presentation. Your slides -- no thing how creative and beautiful -- shouldn't exist the star of the show. Keep your text and images clear and concise, using them only to supplement your message and authorization.

If your slides accept dense and chaotic data, it will both distract your audience and get in much more than likely that y'all volition lose their attention. Nothing in your slides should be superfluous! Keep your presentation persuasive by keeping information technology clean. There are a few ways to do this:

• Limit bullet points and text.
• Avoid paragraphs and long quotes.
• Maintain "white space" or "negative space".
• Proceed percentages, graphs, and data super basic.

xiii. Embed your font files.

One abiding trouble presenters have with PowerPoint is that fonts seem to alter when presenters move from ane computer to another. In reality, the fonts are non changing -- the presentation estimator just doesn't have the same font files installed. If yous're using a PC and presenting on a PC, so there is a smooth work effectually for this issue. (When you involve Mac systems, the solution is a bit rougher. See Tip #11.)

Here'due south the fox: When you salvage your PowerPoint file (only on a PC), y'all should click Relieve Options in the "Save As …" dialog window. So, select the "Embed TrueType fonts" cheque box and press "OK." Now, your presentation will keep the font file and your fonts will not change when you lot move computers (unless you lot give your presentation on a Mac).

fourteen. Save your slides as JPEGs.

In PowerPoint for Mac 2011, there is no option to embed fonts within the presentation. So unless you use ubiquitous typefaces like Arial or Tahoma, your PPT is likely going to meet font changeson unlike computers.

The most certain way of avoiding this is past saving your final presentation as JPEGs, and so inserting these JPEGs onto your slides. On a Mac, users can easily drag and drop the JPEGs into PPT with fast load time. If you do not use actions in your presentation, then this option works specially well.

If you want your presentation to appear "animated," yous'll need to do a little tinkering. All you need to do is relieve JPEGs of each "frame" of the animation. And so, in your final presentation, you'll simply display those JPEGs in the order you'd like the animation to announced. While you'll technically have several new slides in place of i original 1, your audience won't know the difference.

An of import consideration: If your PPT includes a lot of JPEGs, and so the file size will increase.

15. Embed multimedia.

PowerPoint allows you to either link to video/sound files externally or to embed the media straight in your presentation. Y'all should embed these files if you lot tin can, only if you apply a Mac, yous cannot actually embed the video (see notation below). For PCs, two swell reasons for embedding are:

• Embedding allows y'all to play media directly in your presentation. It will look much more professional than switching between windows.
• Embedding also ways that the file stays within the PowerPoint presentation, so it should play commonly without actress work (except on a Mac).

Note: Mac OS users of PowerPoint should be extra careful virtually using multimedia files.

If you use PowerPoint for Mac, and so you lot volition ever need to bring the video and/or audio file with you in the same binder as the PowerPoint presentation. Information technology'southward best to simply insert video or audio files once the presentation and the containing folder have been saved on a portable drive in their permanent folder. As well, if the presentation volition be played on a Windows computer, so Mac users need to make sure their multimedia files are in WMV format. This tip gets a bit complicated, so if you want to use PowerPoint effectively, consider using the aforementioned operating organization for designing andpresenting, no matter what.

16. Bring your own hardware.

Between operating systems, PowerPoint is still a scrap jumpy. Even between differing PPT versions, things tin can modify. One way to ready these problems is to make certain that you accept the right hardware -- so just bring along your own laptop when you're presenting.

17. Use "Presenter View."

In about presentation situations, there will be both a presenter's screen and the main projected display for your presentation. PowerPoint has a keen tool called Presenter View, which can be found in the "Slide Evidence" tab of PowerPoint 2010 (or 2011 for Mac). Included in the Presenter View is an surface area for notes, a timer/clock, and a presentation display.

For many presenters, this tool tin can help unify their spoken presentation and their visual aid. You never want to make the PowerPoint seem like a stack of notes that you lot use a crutch. Use the Presenter View option to assistance create a more natural presentation.

Pro Tip: At the start of the presentation, you should as well hit CTRL + H to make the cursor disappear. Hit the "A" key will bring it back if you need it!

With style, design, and presentation processes under your belt, you lot can exercise a lot more with PowerPoint than just presentations for your clients. PowerPoint and similar slide applications are flexible tools that should not exist forgotten. With a great template, you can be on your fashion to creating presentations that wow your audience.

Editor's note: This mail was originally published in August 2019 and has been updated for comprehensiveness.

Originally published Sep x, 2020 5:xxx:00 PM, updated Baronial 25 2021

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Tips on How to Make a Presentable Powerpoint Presentation TUTORIAL

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